The right scale for your office mail
Like other mailroom equipment, a postal scale is important to a well-run business. If your business is small, it may not be a problem to have an employee go to the post office every day; however, even taking care of a small business's mail can be a time-consuming procedure at the post office, especially if the employee has to wait in line and deal with a lot of mail being sent and received at once. Postal scales allow your mailroom employees to weigh and calculate postal rates themselves, making the processing of mail easier and taking the guesswork out of how much must be budgeted to send certain items.
How Postal Scales Help Your Business
Many postal scales work by measuring the weight of a package or letter, then communicating that rate to a pre-programmed postage meter. Postal scales can be either manual or electronic. Manual scales tend to be cheaper, but if you want to make sure you are weighing accurately, an electronic postal scale is probably the better option, as there is less room for error. Digital postal scales are programmed to weigh as accurately as possible in order to save you money.
Consider Investing in a Postage Meter
When using your postal shipping scale, have a clear idea of your requirements. If you are going to be sending mail daily, and especially if you're sending it overseas, it may be a good idea to also have a mailing meter, such as a Pitney Bowes postage meter, to print your own postage. If you are going to buy a mailing meter, you will need to apply for a bulk-mailing permit, which allows you to pay an annual fee instead of per-postage costs. However, some businesses choose to simply pay the lowest postage cost that the meter offers, and then pay the difference to the post office at the end of the week.
If you do choose to buy a scale that hooks up to a meter, you'll also need to buy essential accessories like postage meter ink, which comes in a cartridge like printer ink. Consider your options before buying a meter that you think will work best for your business, as scales can range from $10 to over $3,000. By knowing the needs of your business, you can choose the best postal solution to keep your mailroom running efficiently.